Smart Task Management for Property Teams
Streamline your property operations with visual Kanban boards, AI-powered automation, and seamless integration. From maintenance requests to vendor coordination - everything organized in one place.
Visual Kanban Board
Intuitive drag-and-drop task management with customizable workflows
Dynamic Boards
Organize tasks by property, project, or custom categories
- ✓Multiple board creation per property
- ✓Customizable column names and states
- ✓Board templates for quick setup
- ✓Personal and team boards
- ✓Board sharing and permissions
- ✓Archive completed boards
Smart Task Cards
Rich task cards with all relevant information
- ✓Priority levels with color coding
- ✓Due date tracking with alerts
- ✓Multiple assignees per task
- ✓Subtask checklists
- ✓File attachments
- ✓Activity history and comments
Drag & Drop Interface
Effortless task management with visual workflows
- ✓Smooth drag-and-drop between columns
- ✓Bulk task operations
- ✓Quick task creation
- ✓Keyboard shortcuts
- ✓Mobile touch gestures
- ✓Auto-save functionality
Intelligent Automation at Every Step
Our AI analyzes emails and documents when you activate it with a simple click, helping you create and organize tasks efficiently so nothing falls through the cracks.
Email Arrives
AI Analyzes
Task Created
Auto-Assigned
Notified
Tracked
Email Intelligence
Analyzes emails for actionable items when you click the AI button
Document Analysis
Extracts tasks from contracts, invoices, and reports
Smart Assignment
Assigns tasks based on skills and workload
Priority Detection
Identifies urgent tasks and sets appropriate priorities
Seamlessly Connected to Your Entire Operation
Property Tasks
Every task links directly to properties and apartments for complete tracking.
- ✓Maintenance scheduling
- ✓Inspection checklists
- ✓Project milestones
Tenant Requests
Tenant communications automatically convert to actionable tasks.
- ✓Service requests
- ✓Complaint resolution
- ✓Move procedures
Vendor Work
Service providers receive and update tasks in real-time.
- ✓Work order management
- ✓Progress tracking
- ✓Invoice matching
Real-World Task Management Scenarios
🔧 Maintenance Request Flow
📅 Recurring Tasks
Daily
- • Property walkthroughs
- • Security checks
- • Mail collection
Weekly
- • Cleaning schedules
- • Maintenance rounds
- • Report generation
Monthly
- • Rent collection
- • Utility readings
- • Inspections
Annual
- • Safety certifications
- • Contract renewals
- • Tax preparations
🚨 Emergency Response
Critical issues trigger immediate task creation with highest priority, automatic escalation, and instant notifications to responsible parties.
- • Water damage → Immediate vendor dispatch
- • Security breach → Alert property manager
- • Power outage → Coordinate with utilities
Manage Tasks Anywhere, Anytime
Our mobile apps bring the full power of task management to your pocket. Perfect for property managers on the move and field teams.
Work without internet, sync when connected
Capture and attach photos directly to tasks
Never miss urgent tasks or updates
Create tasks hands-free with voice commands
Mobile App Interface
“The AI task automation in Beynance is incredible. It catches things from emails that we would have missed and assigns them to the right person automatically. Our response time to tenant requests improved by 80%.”
Transform Your Property Operations Today
Join thousands of property managers who save 15+ hours per week with intelligent task management